Job and Internship Policies

Overview

The Career Center reserves the right to determine posting eligibility and decline positions deemed unsuitable for students seeking full‐time, internship, or relevant part-time positions. In addition, employers must abide by Emory Internship Policies governed by the U.S. Department of Labor.

Account requests and positions are usually approved within 48 hours. Please note, The Career Center will not post any positions with application deadlines that are more than 30-60 days from the date posted. We recommend that employers log back into Handshake once a posting has expired and extend the deadline if additional applicants are desired. Employers may select an expiration date earlier than the 30 day default.

There is no guarantee that we will be able to fill your position in any given period of time.

In addition, employers must abide by Emory Internship Policies governed by the U.S. Department of Labor.

Employers and organizations recruiting at The Career Center are expected to adhere to:

Collection and use of data by The Career Center is governed by the following campus and federal policies:

Handshake Approval Guidelines

The Career Center will only approve account requests for companies and organizations that provide the following complete contact information:

  1. First/last name and job title of a contact person
  2. Email address from the company’s domain and not a personal email account (gmail, yahoo, etc.)
  3. Mailing address
  4. Telephone and fax numbers
  5. Working website address (Facebook/LinkedIn not acceptable) 
  6. Complete company description (Note: We will not accept any requests which list the job description in the company description field)

The Career Center has established the following criteria for each position submitted:

  1. Position title
  2. Selection(s) from the Job Function field that represent the position’s description and responsibilities
  3. Clear job description (primary skills, knowledge and responsibilities)
  4. Candidate’s requirements (level of education, majors, gpa and level of experience)
  5. Compensation (Compensation Policies)

Organizations are required to use Handshake to collect resumes and other application documents for their postings. It is acceptable to require students to apply to the organization website in addition to Handshake. If you require students to apply to the organization website in addition to Handshake, please be sure to include instructions in your job posting as well as the organization URL. 

Posting Eligibility

The Career Center does not accept or post:

  • All positions that would employ students by a private individual with an un-established business and no employment or work-for-hire contract (e.g. babysitting, nanny, caretaker, tutor). 
    • An exception to this rule is made for faculty and staff of Emory University and Emory Healthcare through the Emory WorkLife Resource Center’s Emory Employee-Student Job Network. You must be an Emory faculty or staff to access this system.
  • All positions that require a fee and/or fundraising for training, or to participate, in a work experience. Because it is ultimately a student’s decision to participate, organizations are free to recruit Emory students through means outside of The Career Center.
  • Work experience that is attached to a fee/tuition-based graduate program or post-bachelorette degrees along with a fee-based licensure program. Your program may qualify through Graduate School Recruiting.
  • Fee/tuition-based Summer Academic Programs.
  • Positions that are paid through commission only (positions that have a salary, which is supplemented by commission, are acceptable).
  • Engineering roles with job functions and major requirements outside the scope of software & environmental engineering
  • Summer camps and positions outside of major metropolitan areas (please note, if you are approved to post, you must create one job posting for all jobs)
  • Employer registrations or job postings for teaching and/or tutors abroad. Organizations that would like The Career Center to list a link to their organization’s web site; click here to make this request.
  • International organizations that do not have a US branch as we have no way to vet these organizations.
  • Volunteer positions - non-profit organizations can contact Volunteer Emory, a program of the Office of Student Leadership & Service that facilitates service opportunities and social justice work for Emory students.
  • Medical positions, such as MD, OT, PT, Nursing, PA, etc.. Please contact The School of Medicine's departmental listing page directly for these needs.
  • Campus/Brand Ambassadors - Emory University is a non-commercial campus. Employers are not allowed to recruit for positions whose duties will involve the on-campus sale or promotion of products, goods or services to Emory students, faculty or staff.

Third Party Recruiters

The Career Center defines third-party recruiters as agencies, organizations, or individuals recruiting candidates for temporary, part-time, or full-time employment opportunities other than for their own needs, including:

  • Employment Agencies
  • Search Firms
  • Contract Recruiter
  • Online Job Posting or Resume Referral Services
  • Temporary Agencies or Staffing Services
  • Outsourcing Contractors or Leasing Agencies

Agencies or individuals posting a position with The Career Center MUST:

  1. Select ONLY “Human Resources” in the Industry field in their general profile in Handshake
  2. Provide the name of your client within the job description AND job title
  3. Follow all EEO guidelines, set forth by the U.S. Equal Employment Opportunity Commission (EEOC)
  4. Not disclose to any employer, including the client-employer, any student information without obtaining prior written consent from the student. Under no circumstances can student information be disclosed for other than the original recruiting purposes nor can it be sold or provided to other entities
  5. Third-party recruiters charging fees to Emory students will not be permitted access to The Career Center services.

The Career Center at Emory University reserves the right to terminate an employer account for violation of university policies and procedures.

Internship Policies

Visit our Recruiting Interns section for more information regarding policies and guidelines.

Screening Candidates

Emory University does not screen candidates on their work authorization status. Employers are responsible for reviewing, screening, interviewing, and making job offers to students; inclusive of screening for work authorization prior to interviews and job/internship offers.

Equal Opportunity Compliance

Handshake resources are provided free of charge to employers and to student job seekers. All hiring and compensation for work performed by student employees is handled directly between the student and the employer. The Career Center does not perform background checks on students applying for positions, nor on employers posting job opportunities. Employers and students are encouraged to request reference information from each other as needed to establish qualifications, credentials and overall fit between the employer and the student applicant.

All job listings are posted at the discretion of The Career Center. We will not post jobs that appear to discriminate against applicants on the basis of race, color, religion, creed, age, national origin, veteran status, sexual orientation, disability, or gender. The Career Center also reserves the right to refuse posting positions that do not support the interests of the University and our students.