On-Campus Recruiting Policies

Recruiting at Emory University is centralized at The Career Center and participation in on-campus recruiting is available to the following matriculating students at Emory University:

  • undergraduate and graduate students from the Emory College of Arts & Sciences
  • undergraduate students from the Goizueta Business School
  • recent alumni (within one year of graduation) still in the job search process,  with The Career Center’s approval to participate

Separate career offices are maintained for students in:

Please note, students and alumni from these programs within the university may be allowed to participate upon request from employers and approval from The Career Center.

Overview

The guidelines set forth by The Career Center are designed to define the roles and responsibilities of all parties involved in the recruitment process; including students, employers, and staff. Our goal is to facilitate an efficient and well-managed recruiting process that provides a rewarding experience to all our constituents. These guidelines exist to ensure all parties are provided the best possible service and attention necessary to achieve our goals. Participation in on-campus recruitment is a privilege, and comes with certain ethical expectations and responsibilities listed below and in accordance with the Principles of Professional Conduct for Career Services Professionals outlined by the National Association of Colleges and Employers (NACE).

Logistics

The Career Center utilizes Handshake (CSM by NACELink/Symplicity), an online career services management tool to coordinate all aspects of on-campus recruiting.

The Career Center maintains eight interview rooms in our recruitment suite and overflow interview space is available in our career advising suite.

Due to the depth and breadth of Emory students, employers will schedule on-campus recruiting visits far in advance, so we encourage you to reserve recruiting dates as soon as possible so that we may accommodate you on your preferred date. Please visit our Recruitment Calendar of events and activities.

Interview space is scheduled on a first-come, first-served basis with priority scheduling provided to our Corporate Partners.

A typical interview schedule begins at 9:00 a.m., with two 15-minutes breaks and an hour lunch break, and concludes at 4:30 p.m.

On-Campus Interviews

  1. Students must apply to your position(s) using the Handshake on-campus recruiting system. Employers can request students to apply to their website, in addition to applying via Handshake.
  2. Each organization is responsible for reviewing and selecting candidates. To ensure you are selecting candidates that meet the organization's screening criteria, refer to the APPLICANTS tab attached to each position within your on-campus schedule on Handshake. The Career Center will not screen candidates for the employer or adjust campus interview schedules after the selections have been submitted and the students have been notified through Handshake. 
  3. Employers may only interview candidates at The Career Center’s facilities for on-campus visits. We can assist employers in building schedules at their offices, but employers must use Handshake to facilitate off-campus interviews.
  4. Employers must abide by The Career Center’s Job Posting Policies when attaching the position(s) to their on-campus schedule.
  5. Tests may not be administered through the application process or before a student is selected for a first round interview.
  6. Additional breaks and changes to your on-campus visit must be requested in writing to recruiting@emory.edu and must be made prior to the student interview sign up date. Any changes made to the schedule after the student interview sign up date begins must be made by the employer and submitted to The Career Center prior to the on-campus interview date.

Interview Cancellations

  1. Employers must submit the cancellation in writing to recruiting@emory.edu prior to the Employer Preselect Date.
  2. The employer is required to provide The Career Center a cancellation statement to send to all student applicants on their behalf, providing a reason for the cancellation.
  3. If an alternate interview date is needed, The Career Center will do it’s best to accommodate this request. However, because employers schedule on-campus recruiting visits far in advance, we may not be able to accommodate your preferred date (Two to three alternate dates are required).

Confidentiality

Employers are expected to maintain the confidentiality of student information, regardless of the source (including personal knowledge, written records/reports, social networking websites and computer databases). An employer should not disclose information about a student to another organization without their prior written consent, unless necessitated by health, legal, and/or safety considerations.

Accurate Information

Employers are expected to provide accurate information about their organizations and employment opportunities. This includes, but is not limited to: positions available, position responsibilities, career advancement opportunities, salary and benefits, and location.

Timely Communication

Employers are expected to inform students of their status in the hiring process and communicate hiring decisions within the agreed upon time frame between the employers and the students.

Testing Information

Emory Career Center's facilities are to be used by employers solely for the purpose of interviewing with students. Employers who need to conduct employment-related tests should make arrangements for testing facilities at nearby hotels. 

Employers who do decide to conduct tests at nearby hotels are required to follow the guidelines set forth by the National Association of Colleges and Employers. Employment professionals must advise the Emory Career Center of any test conducted. Employment professionals must advise students in a timely fashion of the type and purpose of the test.

Equal Opportunities

Employers are expected to engage in non-discrimination practices in their recruitment activities, and to follow equal employment opportunity and affirmative action principles.

Super Day / Second Round Interviews

Please note, students who cancel an interview, with no explanation, after the designated interview cancellation period (Three business days), are subject to suspension from the On-Campus Interview Program. The Career Center, based on the circumstances of the cancelation, will do it’s best to help the student make accommodations for a second round interview.

Employers are requested to provide their Super Day/second round interview dates to The Career Center at the time first round interviews are scheduled. As a courtesy to the other employers who have scheduled their first round interviews in advance, arranged time out of the office to interview students, and made advance travel arrangements, we highly recommend employers to consider the following guidelines when inviting students to a second round interview:

  1. Second-round interviews held on campus are encouraged and may be scheduled at any time in the semester.
  2. We encourage employers to describe recruiting timelines and/or procedures in position description(s) and during the interview.
  3. Employers must give the student at least 72-hour notice to interview off-campus. This will allow students to make tentative arrangements in advance with professors for exams, classes, or previously scheduled first round on-campus interviews.
  4. One or more alternative dates must be offered to students for second round interviews.

Making and Reporting Offers

The Career Center strongly requests employers to allow our students sufficient time to carefully consider their employment options and to make informed decisions on their offers. Students who make hurried decisions can lead to the reneging of job offers. If this policy is restrictive in light of your current business conditions, please contact the Associate Director of Employer Relations at The Career Center to discuss your organization’s needs BEFORE extending offers.

All employers participating in on-campus recruiting (which includes ALL interviews with students who have applied to employers through theHandshake system) are required to follow these policies:

Full-Time & Internship Hiring

Date of Offer: Acceptance Deadline:
Oct 15 Acceptance deadline as a result of a previous summer internship OR three weeks from date of offer, whichever is later; we encourage you to work with our students regarding extensions
Nov 1 Acceptance deadline as a result of a new offer OR three weeks from date of offer, whichever is later
Spring Full-Time Interview Season 2 WEEKS from Date of Offer

Employers offering internships should adhere to the Department of Labor internship guidelines as defined by the Fair Labor Standards Act.  The DOL Fact Sheet on internships can be found under our intern compensation section.

Exploding Offers

We expect employers to honor all offers made to students and that no conditions will be placed on the offer (e.g., “You have by the end of the day to make a decision”, "We have 10 offers outstanding for 8 openings and will accept the first 8 students who get back to us," etc.). No incentives may be offered to induce students to accept offers early (e.g., “We will provide a $5,000 bonus if you sign today,” etc.).

An official offer from an employer should be in written format and contain the position title, salary, start date, and work location.

Fair Treatment and Reneging Offers

If an employer is required to revoke a job offer that a student has accepted because of changing conditions within the company, the student is entitled to a fair and equitable course of action. That action can include but is not limited to: financial assistance and outplacement service.

Reporting Salary / Hiring Information

Employers will inform The Career Center of all offers of employment (professional positions and internships) that are extended to students. The Career Center wants to ensure accurate statistics regarding student’s job offers, acceptances and salary. Organization’s employment records are kept strictly confidential, and used only for statistical purposes.